This is written on 2/12/20 when England exits lockdown 2 and returns to a revised 3-tier system and updated 23/12/2020 with Tier 4 information.
This is an article to explain the latest Yoga Hikes Coronavirus process and procedures that we will be implementing on our weekends.
We understand that some people may have concerns in the current environment about attending a group event. Therefore, please be assured that we are doing our utmost to ensure that all health and safety steps are being taken on one of our weekends. In addition, our venues are carefully selected for their rural location and stunning scenery, which also happen to be in areas of very low population density.
Please note that the Lake District area falls into the county of Cumbria which is currently under Tier 2.
In relation to the coronavirus Covid-19, the health and safety of our guests is our priority and there are various ways we can ensure this by :
1. Guests arrive safely and are fit and healthy. This is the most important factor in containing the virus. If you are feeling unwell in any way, we would ask you to remain at home and let us know immediately.
2. Everyone has a safe and healthy weekend with Covid secure measures and social distancing in place.
3. In the unlikely event that you develop symptoms of corona virus during the event, please ensure you have a plan in place so that you are able to travel home independently either by driving yourself or have someone in your household who can come and collect you and drive you home. If you cannot do this, please be aware that you will have to self-isolate at the event venue and pay any additional costs directly to the venue.
4. Everyone returns home safe and well having had an enjoyable time practising yoga and hiking in the great outdoors. You must inform Yoga Hikes immediately if you display any symptoms of the virus within 14 days of attending an event.
5. Following the Government’s health advice and guidelines as below :
· We encourage all our guests to maintain good personal, hand and respiratory hygiene by following the NHS guidelines on the Coronavirus overview page
· If you’ve travelled from other countries outside of the UK, please follow the travel guidance under the section:
The 4-Tier System and what does it mean for Yoga Hikes?
Our venues are in the Lake District which falls under the county of Cumbria which is in Tier 2, so we are allowed to operate legally using Covid-secure measures and offer the activities of hiking and yoga so long as social distancing are in place. The rule of 6 does not apply to an organised event or businesses such as Yoga Hikes.
As Tiers are being reviewed every 2 weeks, we are able to be pro-active and hopefully adopt a flexible approach to bookings.
If you live in a Tier 4 area
Travel and overnight stays are not permitted so we are no longer able to allow guests living in a Tier 4 area to attend an event
If you live in a Tier 3 area
Non-essential travel and overnight stays are not advised so we are no longer able to allow guests living in a Tier 3 area to attend an event.
If you live in a Tier 2 area
You are welcome to book a single room if you are coming on your own, or you can book a twin/double room if available to share with someone from your household or bubble.
If you live in a Tier 1 area
There are no booking restrictions, but if you are coming on your own, you will still need to book a single room. We can no longer accept solo traveller bookings for twin share rooms.
If you live in Wales/Scotland/Northern Ireland
Please follow the guidance applicable for your home area
If you live overseas
Please follow the guidance applicable for your country and consider the quarantine implications.
Covid Related Booking FAQs
Here are usual terms and conditions :
We strongly recommend you take out appropriate travel insurance cover at the time of booking. This travel insurance should cover you for all activities and cancellation and curtailment of your break or holiday. Please note that some/older travel insurances do not cover Covid scenarios.
Changes to When the Balance Payment is Due?
We usually ask for this 8 weeks in advance but during these uncertain times, this will now be 6 weeks in advance
What Happens if the Area I live in moves into Tier 3 or Tier 4?
With reviews taking place every 2 weeks, we hope we can anticipate any changes, but please let us know and make us aware if this may apply to you. If this does happen, we can transfer your booking and any money paid to another event of your choice at a later date. Your place will be re-advertised and we hope to be able to find someone to take your place.
If your area is in Tier 4, 2 weeks before you are due to join us on an event, it is unlikely that it will be move to Tier 2 by the time of the event, and we would therefore have to transfer your booking to another event and find someone to take your place.
What Happens if I have to cancel as I have to self-isolate or become ill with Covid?
This is slightly more tricky and we hope that this will not happen, but if we have more than 7 days notice, we may be able to find someone to take your place, in which case we can transfer your booking and any money paid to another event. Or you can transfer your current booking to a friend/relative who is able to use it. If you cancel with less than 7 days to go, unfortunately we are unable to make a refund or transfer of your booking, and our usual terms and conditions apply and we would recommend claiming through your travel insurance.
What Happens if the event I am booked on, is cancelled
If an event is cancelled, we will let you know as soon as possible and arrange for a full refund of any money paid or offer you the option to transfer to another event subject to availability.
Should I self-isolate before coming on a trip?
There is no need to totally self-isolate before coming on one of our events, but we would ask you to consider reducing any unnecessary social interaction, perhaps working from home if that’s possible and taking some steps to minimise your risk before joining. This of course reduces the risk of you having to cancel (either testing positive or being instructed to isolate by track and trace) and not being able to join us and also means that we can do our best to ensure our trips can be as safe as possible for everyone.
· All guests to bring their own yoga mats and also a pillowcase as a minimum. Please also bring your own yoga equipment if you have any.
· If you do not have your own yoga equipment, we can provide a block, brick, strap, bolster, eye pillow and blanket. The pillowcase you bring, will be used to cover the bolster when in use. Please note that our yoga equipment is not used for regular/weekly classes but are specifically for events.
· All yoga equipment will be cleaned/quarantined/aired after each weekend.
· Equipment will not be swopped/exchanged. You will be provided with one set of equipment that is yours to use for the entire duration of the weekend (eye pillows will be placed inside a bag to retain the lavender scent).
· Hand sanitiser will be provided in the yoga room and communal areas. Please ensure you use the hand sanitiser before each class, after each class, and before each meal.
· Avoiding hands-on adjustments/assists
· Maintaining space between yoga mats : we will place bolsters (and your yoga equipment) on the floor and you can place the top of your mat where the bolster is. Please note that this will be your spot for the weekend.
· Space between mats will be a minimum of 2metres (centre to centre) from each other based on Yoga Alliance Professionals recommendations
· The yoga room will be ventilated and aired as much as possible between classes
· Exit and entry door handles to the yoga room will be wiped down after each class
· Entering and leaving the Yoga Room : please wear a mask entering and leaving the yoga room (which can be removed once settled on your yoga mat and put on again when you leave your mat). Please also stagger entry and exit to avoid overcrowding and close proximity to others.
· A room sanitiser/fogger will be used about 1/2 way during the weekend as an extra hygiene measure.
· Meeting for the start of the hike : we will meet outside wherever possible.
· We will walk as a group but with social distancing, most of the trails we are on are broad and wide so this should not be a problem. If there is a junction where it is not clear which way to go, the group will stop and wait.
· Occasionally we are able to stop in a small village where there may be an opportunity to use the public toilet or buy a coffee in which case you will be required to wear a mask if you go inside a shop.
· We will be guided by each venue but social distancing will be observed and meals will be served to the table wherever possible. This may involve pre-ordering or pre-selecting your meal choices in advance ; sitting in the same seat at each meal time etc
· at meal times, you will need to wear a mask until you are seated. If you need to move (eg visit the bathroom), you will need to wear a mask until you return to eat.
· Hand sanitisers will be provided in communal areas but please bring your own for the hikes
· Please bring your own face mask(s) with you (wearing of masks during yoga or the hiking is not mandatory) but it is now mandatory to wear them in all public areas in our accommodation.
Here is the latest guidance on masks :
· Unfortunately we will no longer provide a selection of yoga and walking magazines in the communal areas for you to browse and read, or a selection of yogi herbal tea bags.
· Each venue will have its own policy to be Covid-safe and we would recommend you read their policy upon arrival at the venue, if we have not already sent it out in advance.
· From Thursday 24 September, all venues in England must display an NHS QR code, and collect customer data, to support NHS Test and Trace. You should check in at the venue using the QR code
· Social distancing will be observed wherever possible.
· Please be aware we may have solo guests and also guests who are friends/family/couples when guests are sharing rooms, so this may be the reason that some may not appear to be following strict social distancing.
· The Rule of 6. Please note that the rule of 6 does not apply to organised events such as ours which are held in Covid-secure venue with social distancing in place.
Please bear in mind that the situation is changing every day and we need to ensure that we all use our common sense, be mindful of others, and maintain a flexible approach.
Yoga Hikes will be monitoring any changes and updates to government advice.